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FAQ

GENERAL INFORMATION 

When and where will the conference take place?

The conference will be held from September 16 to 19, 2025, in Kraków, Poland. The main venue is the Auditorium Maximum and Collegium Witkowskiego, Jagiellonian University. 

Auditorium Maximum UJ
 
Collegium Witkowskiego, Institute of History UJ
ul. Gołębia 13, Kraków 31-007 Collegium Witkowskiego Uniwersytet Jagielloński

 

REGISTRATION AND FEES

Can I register for the conference and submit my paper proposal?
The deadline for submitting paper proposals was August 31, 2024.
 
 
Are there places available for the listeners?
Yes, around 30 places were available for participants not presenting papers. Registration is on a first-come, first-served basis. Currently, all places are already fully booked. 
 
 
What are the conference fees?
Detailed information on conference fees is available on the website: https://ioha2025.conference.pl/en/practical-information/conference-fees
 
 
What does the conference fee include?
The participant fee includes access to the conference plenary sessions and panels, conference materials, all coffee breaks, three lunches, the welcome reception, city guided tours, access to number of museums and public transportation within Kraków. 
 
 

Conference registration
The conference desk will be open on September 16 from 9:00 AM, and on subsequent days from 8:30 AM. Participants must register in person to collect their name badge with public transport ticket (hologram) and conference materials.

 

PANEL and PROGRAM ORGANIZATION

Each day begins with a plenary session held in the Large Hall A (Tuesday at 2:00 PM; Wednesday, Thursday, and Friday at 9:00 AM). See the conference outline: here
Parallel panels will take place in seven rooms within the same building.

Panel chairs are responsible for the smooth running of their panels. Please check who is chairing your panel and contact them if you have any questions. Your PowerPoint presentation should be sent to your panel chair no later than September 12. (We will provide you with the addresses of the chairs in a separate email). Students will be available on site to provide support and technical assistance.

 

How long should my presentation be?
Each paper should last no more than 15 minutes. Panel chairs will decide on the format of discussion (whether questions follow each paper or a joint discussion takes place after all presentations). There is no need to send the paper in advance. 

 

Where can I find the conference program?
The conference program is available here
 
 

How I can download conference app?

IOHA 2025 conference app contains the full program. This simple tool will help you create a personalized calendar and stay up to date with any changes via notifications.

To download the IOHA 2025 app, please use the appropriate link below: 

When launching the app for the first time, you will be asked to consent to data storage on your phone and to receiving notifications. This will allow you to build your personal conference schedule and receive real-time updates. You can delete your data at any time via the “Settings” section. Please take some time to practice using the app – we hope it will help you organize your time during the conference. 

If you notice an error in your name, biography, or abstract, please report it to: app.ioha.krakow@gmail.com. Regardless of the type of correction, be sure to send the complete, updated content (e.g., your full biography or abstract), not just the part that needs to be changed. Some participants have not yet submitted biographical notes, so their sections remain empty. If you would like to add yours, please send it to the same address: app.ioha.krakow@gmail.com

 

MASTERCLASSES

Is it still possible to take part in preconference workshops?
The deadline for enrollment passed on June 15. There are currently no places available for all 3 workshops. 

 

Where will the masterclasses take place?
The masterclasses will take place at the Institute of History (Collegium Witkowskiego) on Tuesday, September 16, from 10:30 AM to 1:00 PM. A light lunch will be provided for participants.
 
 

AWARDS AND GRANTS

Can I apply for IOHA awards?
The deadline for IOHA awards application was June 15, 2025. 

 

Are scholarships still available?
The deadline for scholarship applications was November 15, 2024.

 

CONFERENCE PARTY 

The party will take place in a unique location in Krakow, on Kopiec Kościuszki: https://kopieckosciuszki.pl/en/
The event will take place from 8:00 PM to 11:00 PM.
 
 
When and how can I buy a ticket?
It will not be possible to register or pay for the conference party on site. Registration is available until the end of August or until all spots are filled. The fee is 75 euros which can be paid after logging into your participant account.


How to get there?
 – Shuttle buses will be provided from the conference venue, at 19.15 PM.
 – By public transport: bus no. 100 from Plac Na Stawach (approx. 1.2 km from the conference venue): link to the map.
 – On foot (approx. 3.2 km, around 50 minutes): link to the map
Return transport will be organized in the same way; shuttle buses will depart only at 11:00 PM.
 

Dress code: Smart casual — comfortable for dancing and climbing to the top of the mound

 

TRANSPORT

 How to get from Balice Airport to Krakow City Center?
The best way to get from Balice Airport to Krakow city center is by train. Trains depart every 30 minutes and go directly to Krakow's main train station (Dworzec Główny), which is in the city center. The journey currently takes 18 minutes and costs 20 PLN (approximately 4.5 EUR). You can find more information here: https://krakowairport.pl/en/passenger/transport-en/directions/from-to-krakow-airport/train-en/
 
 
How to get around Krakow?
Public transportation in Kraków is free for you, but first you need to register at the conference desk. Free public transport is available upon presentation of your name badge with a special hologram.

 

EXPLORING CRACOW & FREE TIME 

We highly encourage your full participation in all conference events! 

For promotional materials about Kraków, including a short guide with information and recommended places to visit, please check here: https://ioha2025.conference.pl/en/krakow 

Museums

  • Mondays: most of the museums in Krakow are closed.
  • Tuesdays: entry to most museums in Krakow is free.

For more details, see: https://ioha2025.conference.pl/upload/file_manager/IOHA-20205/materialy-promocyjne/Krakow-Museum-Hits.pdf 

Additionally, the City of Kraków, in collaboration with the Museum of Kraków, offers participants free entry to all branches of the Museum of Kraków from September 16 to 19 upon presentation of your conference name badge. See the list of museums here: https://muzeumkrakowa.pl/en/branches

 

 GUIDED TOURS

We invite you to sign up for guided tours (Tuesday morning and Friday afternoon after the farewell lunch). A detailed offer will be available on the conference website: link here 

Please note that you can only participate in one tour (unless there are available spots), and participation is on a first-come, first-served basis.

 

PRACTICAL INFORMATION
Where can I get water?
Tap water in Kraków is drinkable and very healthy! You can find more information here: https://prostozkranu.krakow.pl/ We encourage you to bring your reusable water bottle. We aim to reduce plastic waste, so bottled water will not be provided; however, you'll have access to excellent quality tap water.
 
 
Where to eat during the conference?
  • Catering will be provided starting with the coffee break on September 16 at 4:00 PM.
  • Lunches will also be served on Wednesday, Thursday, and Friday. (Masterclass participants will have an additional lunch at the workshop venue, Collegium Witkowskiego).
  • All participants are invited to the Welcome Reception on Tuesday evening at the conference venue, which will take place after the IOHA Gala Awards and a short concert. 

Outside the conference, Kraków has a very broad gastronomic offer. Simply head to the city center and enjoy the numerous restaurants and cafes.

 

Bring your own lanyard!
In order to be environmentally friendly, we encourage you to bring your own lanyard for your conference badge. Most of us probably have several lanyards at home — let’s reuse them in Kraków! A limited number of lanyards from our conference partners will be available for those who forget or don’t have one. 

 

 Accommodation
Participants are responsible for their own accommodation. We highly recommend booking your hotel as soon as possible because September is a peak season in Kraków.
 
 
Weather
September in Kraków can be warm and sunny (over 20°C, 68F), but it can also be cool and rainy. It's best to be prepared for all options (cold and snow are unlikely).
 
 

What if something happens to me during the conference?

  • In case of any health issues or emergencies during the conference, please contact the reception or the organizers.
  • For any potential harassment issues, please contact the Ombudsperson, Alina Doboszewska ph: + 48 785 061 173, e-mail: ombud.ioha.krakow@gmail.com
 
Will there be photo documentation?
Yes, a photographer will be present throughout the conference to document the event. Photos will be published on the websites of the conference, PTHM, and IOHA, as well as on social media. By registering for the conference, you have already given your consent to be photographed. 
 
 
Conference Partners
Stands for conference partners, publishers, and oral history journals will be available in the venue lobby from Tuesday to Thursday. 

 

Other useful Information